Whether you’re running a SaaS subscription business, managing outreach for a digital agency, or building a localized lead funnel in Bangladesh, Apollo.io is one of the most powerful tools for B2B prospecting. With access to over 265 million contacts and advanced filtering, exporting data from Apollo can supercharge your lead generation strategy.
This guide will walk you through every step — from setting up your filters to exporting clean, enriched CSV files ready for outreach, CRM import, or campaign segmentation.
📌 Table of Contents
- Why Export Apollo Data?
- Setting Up Your Apollo Account
- Using Advanced Filters to Find Leads
- Saving Searches and Lists
- Exporting Contacts to CSV
- Customizing Your Export Fields
- Managing Exported Files
- Using Apollo Data in Outreach Tools
- Common Mistakes to Avoid
- Final Thoughts + SEO Meta Description
🔍 1. Why Export Apollo Data?
Exporting data from Apollo gives you:
- ✅ Verified business emails and phone numbers
- ✅ Targeted lists by industry, title, location, and tech stack
- ✅ Easy integration with CRMs like HubSpot, Zoho, Salesforce
- ✅ Clean CSV files for cold email tools like Instantly, Smartlead, Lemlist
- ✅ Localization opportunities for Bengali-speaking markets
Whether you’re targeting SaaS founders in Dhaka or marketing managers in New York, Apollo helps you build precision-targeted lists.
🛠️ 2. Setting Up Your Apollo Account
- Go to Apollo.io and sign up.
- Choose a plan that allows CSV export (usually available in paid tiers).
- Set your primary email type to business or personal depending on your outreach strategy.
🔐 Tip: Personal emails often have higher open rates but may violate GDPR if used improperly. Always check compliance.
🎯 3. Using Advanced Filters to Find Leads
Apollo’s filtering system is its superpower. You can filter by:
| Filter Type | Examples |
|---|---|
| Location | Bangladesh, USA, UK |
| Job Title | CEO, Marketing Manager, Developer |
| Industry | SaaS, Garments, Fintech |
| Technologies Used | Shopify, HubSpot, AWS |
| Company Size | 1–10, 11–50, 51–200+ |
🧠 Pro Tip: Combine filters for hyper-targeted lists. Example: “Marketing Managers in SaaS companies using HubSpot in Dhaka.”
💾 4. Saving Searches and Lists
Once you’ve applied filters:
- Click Save Search to reuse it later.
- You can also create Lists to organize contacts by campaign, region, or funnel stage.
📂 Lists are useful for segmenting outreach — e.g., “Bangladesh SaaS Founders” vs. “US eCommerce CMOs.”
📤 5. Exporting Contacts to CSV
Here’s how to export:
- Go to Search > People or Search > Companies
- Apply your filters
- Select contacts manually or use Bulk Select
- Click Export at the top
- Choose:
- Export all selected
- Export only verified emails
⚠️ Apollo only exports business emails by default. To export personal emails, update your team’s email settings.
⚙️ 6. Customizing Your Export Fields
Before exporting, click Edit Export CSV Settings to choose which columns to include:
| Field Name | Why It Matters |
|---|---|
| Full Name | Personalization in emails |
| Job Title | Segmentation and targeting |
| Company Name | Context for outreach |
| Primary contact method | |
| Phone Number | Optional for call campaigns |
| LinkedIn URL | Social selling |
| Location | Geo-targeted messaging |
🎯 Add custom fields like “Lead Source” or “Campaign Tag” for better CRM tracking.
📁 7. Managing Exported Files
- Go to Settings > Import & Export > CSV Exports
- Monitor export progress (especially for large lists)
- Click Download once ready
⏱️ Large exports (1,000+ contacts) may take a few minutes. Keep your browser tab open.
📈 8. Using Apollo Data in Outreach Tools
Once you’ve downloaded your CSV:
- Upload to CRMs like HubSpot, Zoho, Salesforce
- Use in cold email platforms like:
- Instantly.ai
- Smartlead.ai
- Lemlist
- Segment by region or industry
- Translate and localize messaging for Bengali-speaking leads
🗣️ Want to reach Bangladeshi founders? Use Bengali subject lines and culturally relevant hooks.
⚠️ 9. Common Mistakes to Avoid
- ❌ Exporting unverified emails (hurts deliverability)
- ❌ Ignoring GDPR or CAN-SPAM compliance
- ❌ Overloading outreach tools with unsegmented lists
- ❌ Forgetting to personalize messages
✅ Always clean your list before sending. Use tools like NeverBounce or BriteVerify.
🧠 10. Final Thoughts
Exporting Apollo data is more than just downloading a spreadsheet — it’s about building a high-converting lead engine. With the right filters, clean formatting, and strategic segmentation, you’ll turn raw data into real revenue.
Whether you’re scaling a SaaS product, launching a new campaign, or building a localized funnel in Bangladesh, Apollo gives you the data. This guide helps you use it wisely.